What To Do About ERP Implementation Before Getting Started
Implementing a new enterprise resource planning (ERP) system is a large undertaking that will have a significant impact on the entire organization. For this reason alone, it’s important to take a careful, measured approach to this process.
Here are a few pointers for how to get started.
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Identify Problems and Set Objectives to Solve Them
Most procurement leaders will tell you that new technologies and processes shouldn’t be implemented for their own sake. Before diving into an ERP project, identify the problems your company needs to fix and set objectives for how to solve them.
This will help guide your team in its search for new solutions and outside vendors. The objectives you set early on will also be recurring themes throughout your process. They’ll keep you from deviating from your goals.
Align Your Teams Early in the Process
Identifying and implementing an ERP system may seem like it falls under the responsibility of the procurement department and possibly IT. However, new ERP systems and processes will impact everyone within the organization, so everyone must be part of the process.
Start by obtaining buy-in from key stakeholders on a new ERP solution, and ensure they sign off on your stated objectives. Allow them enough time to broadcast this information to the rest of the company and get other teams on board with the project.
Keep in mind that a new ERP system on its own may require employees to learn new programs and processes.
Formalize Change Management
Employees who are accustomed to your current system and a daily routine may voice concerns about a new ERP solution if they aren’t given enough time to acclimate to it. This can lead to setbacks or even a loss in morale, as employees may feel that they’ve been given the additional task of learning a new system on top of their day-to-day responsibilities.
Designate a specific team and strategy for leading change management across the organization. You could include representatives from different departments. Make sure your change management team communicates the befits of the new ERP project, not just for the company, but also for employees and other users of the new system.
Work Closely with Vendors and Other External Partners
ERP implementation almost always involves partnering with external vendors and service providers. These providers can serve as a resource during your process, as they may have insights into the many pitfalls you could encounter on the road to implementation.
Don’t hesitate to lean on service providers as you implement your new ERP solution. Procurement professionals can also tap into their existing supplier relationships for added assistance.
Don’t Miss the Next ProcureCon Indirect West Conference
ERP implementation can be a challenging process. But with the right preparation, you can shorten the time between implementation and value creation. With your entire company on board for the project, you’ll be in a better position to leverage your ERP solution for positive change.
If you’re interested in learning more about ERP implementation, don’t miss the next Procurement Indirect West conference. It’s happening from April 11th to April 13th at the Sheraton Grand at Wild Horse Pass in Phoenix, Arizona.
Register today to claim your spot at the conference.